Budget Development & Planning

Sometimes coming in under budget isn't about cutting expenses, but about working smarter - by planning ahead, saving time and effort, or simply changing the way you usually do things. We can work closely with you to examine your past budgets, trends in your industry/event and establish a mutual budget development and planning process to help you exceed your goals.

History
  • Review past and current supplier contracts
  • Examine budget processes from previous events
  • Research historical trends in your industry and past events

Right Now
  • Discuss profitability goals for the company and each event
  • Establish “hot topics” that deserve more dollars
  • Review attendance goals and “fall-out” trends to determine true attendance
  • Negotiate and streamline supplier contracts for top profitability
  • Develop a tracking system to keep up with daily expenses and maintain profit goals

On-Site
  • Manage on site expenses to include hotel, food and beverage, audio/visual, event staffing, etc.
  • Advise your team of “pop up” and “add on” expenses as they arise and determine worthiness
  • Continue tracking of expenses to maintain margins
 
Post Event
  • Review all supplier billings
  • Dispute unapproved expenses
  • Present final billing and maintain timely supplier payments
  • Provide budget vs. actual and review variances
  • Review all processes and identify areas of concern as well as future planning

Budget Development & Planning provided for:

  • Conventions & Conferences
  • Trade Shows
  • Training & Seminars
  • Incentive Travel Programs
  • VIP & Customer Trips
  • Board Retreats

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testimonials

  • "You over-delivered on your promises. Your entire group was just FANTASTIC."
  • "We're able to trust in you to manage our budget wisely and save us more than we ever could handling the details ourselves. "